Evergreen Community Park Rules

ECP Rental Policies & Rules

The applicant must read the policies and rules governing the rental of Ross Township Facilities and electronically acknowledge and sign all applicable waivers.  Within 48 hours (business days, Mon-Friday) of the rental request, the requester will be notified by email if the request has been approved or denied. Following the approval notification, the requester will have 48 hours to pay for the facility rental, upon which the facility is reserved. 

The renter is responsible for setting up and breaking down tables and chairs, wiping off tables, taking trash to the dumpster and sweeping the floor. 

We are closed to observe: New Year’s Day; President’s Day; Good Friday; Memorial Day; Independence Day; Labor Day; Veteran’s Day; Thanksgiving Day; Friday after Thanksgiving Day; and Christmas Day. For additional information, please contact the Parks and Recreation office at 412-931-7041. Reservations can be made online or at a kiosk at the Municipal Center.

A damage deposit of $100 is due thirty (30) days before the event and must be paid by check. The check can be mailed or dropped off at 1000 Ross Municipal Drive, Pittsburgh PA 15237. The Renter assumes all financial responsibility for any damage or loss to the facility, which includes damages above and beyond the costs of the Damage Deposit. All rental parties are expected to leave the building and ground free of debris. Upon satisfactory inspection of the facility, the total amount will be returned by mail. Any cleaning or breakdown of tables and chairs that is performed by Ross Township employees will result in a reduced return of the Damage Deposit.

Section 1 - Reservation Policies

A. ECP is available for rental from 8:00 a.m. – 11:00 p.m. daily. YOUR RENTAL MUST INCLUDE SET-UP TIME. The building will only be opened at the time specified as ‘start time’ on the online application. The building will remain open for 1⁄2 hour after the specified ‘end time’ on the online application, during which time it is the renters responsibility to clean the facility.

B. Telephone reservations are not accepted, all reservations are done online here.

C. Ross Township residents may reserve the facility up to 1 year before the requested date. Non-residents, businesses, and organizations may reserve the facility up to 6 months before the requested date. Governmental use requests may be made up to 18 months before the requested date. Within these time frames, reservations are on a first-come, first- served basis.

Section 2 – Enforcement of Rules

Municipal Police Officers shall strictly enforce the PA Motor Vehicle Code, the PA Crime Codes and any and all other legislative or municipal enactments concerning and relating to the use of the Ross Evergreen Park facility.

Section 3 – General Rules

A. Use of the Evergreen Community Park shall be restricted to the areas identified on the approved online application.

B. The person who obtains the rental is responsible to be present during the function, and be responsible for the group’s general conduct.

C. The nature of the function and any related activity are limited to the events described in the online application. Any event beyond that selection will be subject to additional fees and/or eviction from the facility.

D. The renter and his/her guests, invitees, and members stand as licensees of Ross Township.

E. The renter and his/her guests, invitees, and members must adhere to the posted room capacity/maximum occupancy limits or, if not posted, the total number expected as defined on the online application for all facilities associated with the Ross Municipal Center.

F. Must be at least 21 years old to rent the facility.

G. Windows in the recreation building at ECP are to be kept closed.

H. Under no circumstances can the building tables and/or chairs be removed from the building.

I. No unauthorized person shall clean, polish, grease, lubricate or make any repairs to vehicles on the grounds of Evergreen Community Park.

J. Electrical amplification equipment is ONLY permitted with the permission of the Parks & Recreation Director.

K. Personal metal detectors are not allowed.

L. The building, pavilion, furniture and equipment and all grounds must be left clean and orderly. The kitchen must be left clean (i.e. stove, oven, broiler, sink, and refrigerator must be cleaned if used).

Section 4 – Decoration and Signage

A. All Decorations must be restricted to the tables and/or free standing.

B. Nothing may be affixed to the walls or ceilings of the ECP building. Masking tape is permitted in the pavilion only. C. No candles.

D. In the event that signage is required, it must be approved by Ross Recreation Dept. All decorations and signage must be removed within 1⁄2 hour of the end of the rental agreement.

E. The renter is responsible for clean-up and removal of all decorations and signage and any damage that is a result of the decorations and signage set-up and/or removal. If the renter fails to comply with these Decorations and Signage Rules, they will forfeit all or part of their damage deposit. If the costs involved with clean up or repair resulting from the decorations or signage exceeds the amount of the damage deposit, the renter will be billed and responsible for paying the additional expense. The renter and his/her immediate family will not be permitted to further rent Ross Township facilities nor participate in Ross Township Parks & Recreation programs until all expenses are paid in full.

Section 5 – Supervision

A. The renter is responsible for the supervision and conduct of all individuals that are provided access to the areas specified in the online application. Ross Township reserves the right to expel any renter or guest if deemed necessary (with forfeiture of any rental fees and damage deposit). The renter may also be subject to fines and liability for the actions resulting in the expulsion.

B. The renter is responsible for the adult supervision of all children in attendance of the function at all times. At no time shall a child not yet twelve years of age be permitted on the ECP grounds or building without a parent or custodian eighteen years of age or older accompanying such individual.

Section 6 – Alcohol

A. The renter is solely responsible and legally liable for serving alcohol to his/her invitees and guests in connection with the function and is subject to all provision defined in this document. A Municipal Alcohol Permit must be on file with Ross Township and must be paid for when the online application is submitted.

B. There is a $50.00 Alcohol Permit, which must be submitted and paid for with the online application permit.

C. The dispensing of alcoholic beverages is limited to five (5) hours, and is strictly forbidden during the last hour of the total rental time.

D. Beer kegs and other beverages in tubs cannot be placed in the recreation building. Instead, they must be placed on the side porch during the function.

E. All alcoholic beverages must be consumed within the confines of the rented area as designated in the online application.

F. Renters may not charge fees for service or provisions of alcohol.

G. All alcoholic beverages must be distributed in non-breakable containers.

Section 7 – Smoking

A. The ECP is a Smoke-Free facility. There is no smoking allowed in the building. Smoking is only allowed outside, near safe containers designed for the safe placement of discarded tobacco products. All discarded cigarettes; cigars, smokeless tobacco, or cleaning of pipes must be fully extinguished and placed in a safe container designed for that purpose outside of the building.

B. The renter is responsible for inappropriately discarded tobacco products found in and around the rented facility. If areas are left unacceptable, it will result in a reduction or forfeiture of damage deposit.

Section 8 – Animals

A. Animals are not permitted unless to aid the disabled at any function in the facilities or on the grounds of the Evergreen Community Center.

Section 9 – Photography

A. Ross Township reserves the right to photograph events for promotional purposes.

Section 10 – Gambling

Gambling is prohibited. No ticket selling on grounds or at the door.

Section 11 – Music

No music permitted after 11:00 p.m. Friday and Saturday nights, and after 10:00 p.m. Sunday through Thursday nights.

Section 12 – Cancellation Policy

In the event of a cancellation, one-half (1/2) of the rental fee will be refunded if written notice is received no less than sixty (60) days before the rental date. If cancellation is less than 60 days before the rental date, no refund will be given. All damage deposits and fees associated with the serving of alcohol will be refunded in the event of a cancellation.

Section 13 – NSF Check Policy

Individuals who submit an NSF check will be contacted and requested to make immediate payment in cash. In addition to the original payment amount, a $25 service-charge will be due and collected at the time of payment. Failure to comply will result in loss of deposit and/or reservation date.